Summary
Aertssen Machinery Services, part of the Aertssen Group, is hiring a full-time Workshop Administrator in Qatar. The role maintains workshop and maintenance records, prepares reports, monitors spare parts inventory, and coordinates purchase requests and supplier communications. It also manages lifting equipment registers and inspections and coordinates the storage and movement of crane boom sections. Applicants should have 3–5 years of relevant administrative experience, preferably in heavy equipment, construction, transport, or an industrial setting.
The posting
As published on aertssen.ae. Pulled from the employer's site and shown as they wrote it.
Workshop Administrator
Location: Qatar
Type: Full-Time
Company Presentation
Aertssen Machinery Services is proudly part of the Aertssen Group, a family-owned company based in Belgium with over 60 years of history. Over the past 15 years, with our state-of-the-art machinery, we have established a reputable presence in the Middle East, with offices in UAE, Qatar and KSA. We operate in two divisions: Heavy Lifting & Earthmoving, ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery, combined with our nine hundred specialized employees, empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all, it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.
At Aertssen Machinery Services, our mission is to live up to the promise made in our slogan every day: People, power, and passion to build on.
Apply here
Job Profile
We are seeking a highly organized and detail-oriented Workshop Administrator to support the efficient operation of the workshop by coordinating maintenance activities, managing documentation, maintaining accurate records, and ensuring effective communication between workshop personnel, operations teams, suppliers, and management. The successful candidate will play a key role in supporting equipment maintenance activities and ensuring compliance with company procedures and standards.
Key Responsibilities
1. Maintenance Records & Documentation
Maintain accurate maintenance records, service history and parts consumption.
Ensure proper filing of inspection reports, checklists and warranty documents.
Prepare daily, weekly and monthly workshop reports.
2. Spare Parts & Inventory Control
Monitor spare parts inventory and maintain accurate stock records.
Prepare purchase requests for parts, consumables and workshop materials.
Coordinate with suppliers regarding quotations, deliveries and availability.
3. Lifting Equipment Management
Manage and maintain all lifting equipment, tools and accessories.
Ensure timely inspections, certifications and compliance with safety standards.
Maintain accurate lifting equipment registers and inspection records.
4. Yard & Boom Section Coordination
Organize and coordinate incoming and outgoing crane boom sections.
Ensure proper storage, identification and tracking of boom sections.
Coordinate loading, unloading and safe handling activities on the yard.
Qualifications
Minimum 3-5 years of experience in a workshop administration, maintenance administration, or related role, preferably within the heavy equipment, construction, transport, or industrial sector.
Experience in maintaining maintenance records, spare parts inventories, and workshop documentation.
Good communication and coordination skills with the ability to work effectively with multiple departments and external suppliers.
Ability to prepare reports, maintain accurate records, and manage confidential information professionally.
Knowledge of heavy equipment maintenance processes and workshop operations is preferred.
What we offer
We offer you the opportunity to join an internationally growing company. You will be part of our dynamic team; you will be able to contribute to and benefit from our continuous expansion and global reach.