Summary
NEOM is seeking an Aconex Administration Associate to administer its document control system and manage controlled project documents and communications. The role includes configuring users and workflows, maintaining document data quality, monitoring reviews and approvals, preparing status and compliance reports, and supporting users, audits, and project teams. Applicants should have a degree or diploma in a related field and at least five years of document control or project administration experience using Aconex on large-scale projects. Aconex administration training or certification, familiarity with ISO 19650, and proficiency in Microsoft Office are requested.
The posting
As published on neom.com. Pulled from the employer's site and shown as they wrote it.
Ability to manage multiple tasks and priorities in a fast-paced project environment. Administer the Aconex document control system, including user access, workflow setup, and system configuration. Upload, distribute, and manage controlled documents and communications within Aconex as per the project protocols. Maintain the integrity and quality of data within Aconex, ensuring naming conventions, revision control, and metadata are accurate. Train and support internal and external users on Aconex system functionalities and best practices. Monitor workflows and document progress, ensuring timely reviews, approvals, and close-outs. Generate and distribute regular reports from Aconex on document status, outstanding actions, and compliance KPIs. Liaise with project teams, consultants, contractors, and vendors to resolve document-related issues. Support audits and ensure all documentation complies with corporate and project-specific requirements. Bachelor's degree or diploma in Business Administration, Engineering, Information Systems, or related field. 5+ years of experience in document control or project administration using Aconex on large-scale projects. Proficiency in Aconex system administration, including mail types, workflows, transmittals, and user management. Strong attention to detail and organizational skills. Proficient in Microsoft Office Suite (especially Excel and Outlook). Excellent communication and interpersonal skills. Certification or formal training in Aconex system administration. Previous experience supporting mega or multi-disciplinary projects in construction, engineering, or infrastructure sectors. Familiarity with ISO 19650 standards and document control best practices. Knowledge of project management systems and tools in addition to Aconex (e.g., Primavera, Procore, SharePoint). Arabic language proficiency (if applicable to location or client needs). Experience working in a multi-stakeholder environment (developers, consultants, contractors). Strong understanding of confidentiality, data security, and compliance standards in document handling.