Summary
Qatar Airways is recruiting an Administration Coordinator for its Ground Services department in Doha. The role provides secretarial and administrative support, manages calendars, travel arrangements, correspondence and confidential records, and follows up on departmental requests. The coordinator also supports assigned projects and helps manage office equipment and department asset records. The posting does not state specific qualifications, salary or visa conditions.
The posting
As published on qatarairways.com. Pulled from the employer's site and shown as they wrote it.
About the Role:
We are currently recruiting for Administration Coordinator, within Ground Services in Doha.
In this role, you will be providing administration support for the smooth functioning of the Ground Services department. Perform secretarial duties, which require the handling of confidential and sensitive information. Represent department through management of correspondence, telephone and personal contacts. Undertake projects as directed by the line manager in order to support Departmental/Corporate initiatives.
Key Accountabilities:
• Perform various secretarial and administrative duties to support requirements and maintain department functions smoothly. Handle a variety of situations and tasks involving the administrative function of the office.
• Manage, coordinate and maintain calendar of appointments, travel arrangements, records of communication (documents, faxes, mail) to meet the requirements of the department, to record, filter, disseminate and communicate all incoming and outgoing matters.
• Independently manage multiple tasks and assigned projects whilst respecting deadlines and simultaneously ensuring the integrity of all information and data.
• Establish a confidential filing system for all correspondence generated to and from the Ground Services Department. Categorize and maintain manuals, sensitive correspondence and other source materials.
• Prepare and distribute correspondence, effectively reply to emails and telephone calls.
• Follow-up with other sections/departments to ensure requests are carried out.
• Arrange required office equipment for new and existing staff.
• Access and maintain records for Department Assets.
• Perform other department duties related to his/her position as directed by the Head of the Department.
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