Summary
Larsen & Toubro is seeking an Administration Manager for a project location in Abu Dhabi. The role leads day-to-day administration, including facilities, accommodation and camp services, transport and fleet, vendors, contracts, employee support, budgets, and reporting. The position also coordinates administrative matters with government authorities and works with HR, Finance, Procurement, and project teams. Applicants should have a relevant bachelor’s degree and 12–15 years of experience, including significant UAE or GCC administration experience; EPC, construction, infrastructure, power, or renewable energy experience is preferred.
The posting
As published on larsentoubro.com. Pulled from the employer's site and shown as they wrote it.
Job Purpose
To lead and manage administrative operations across project location, ensuring efficient facilities, accommodation, transportation, vendor services, and other employee support services while maintaining cost effectiveness and compliance with company requirements.
Key Responsibilities
- Manage day-to-day office and project administration activities.
- Oversee staff and labour accommodation/camp management, including allocation, maintenance, utilities, and associated services.
- Manage transportation and fleet operations, including vehicle allocation, maintenance, registration, insurance, and utilization.
- Coordinate facility management, office maintenance, utilities, security, housekeeping, and other support services.
- Manage vendors and service providers, including contract administration, service performance, renewals, and commercial coordination.
- Handle office/property leases and administrative contracts, ensuring timely renewals and necessary documentation.
- Coordinate administrative requirements related to government authorities, permits, licences, and regulatory matters in collaboration with relevant teams.
- Manage employee-related administrative requirements, including travel, accommodation, transportation, and mobilization support.
- Monitor administrative budgets, expenses, petty cash, and cost-control initiatives.
- Ensure adequate office supplies, infrastructure, equipment, and other resources for smooth operations.
- Develop and implement administrative procedures, controls, MIS, and reports.
- Coordinate with HR, Finance, Procurement, Projects, and other functions to ensure seamless support to business operations.
- Lead the Administration team and ensure timely resolution of operational issues.
Qualification & Experience
- Bachelor’s degree in Business Administration, Management, Commerce, or a related discipline.
- 12–15 years of relevant experience, must have significant UAE/GCC administration experience.
- Experience in EPC, Construction, Infrastructure, Power, or Renewable Energy projects would be preferred.
- Strong exposure to facilities, camps/accommodation, transportation/fleet, vendor and contract management.
- Good understanding of UAE administrative and statutory requirements.
- Strong communication, negotiation, planning, and stakeholder-management skills.
- Proficiency in MS Office and administrative MIS/reporting systems.
Qualifications
- Bachelor of Science Honours (BSc Hons)