Summary
Power International Holding is recruiting an Administration Manager for a role whose posted title references Libya; the listing location is QA. The role oversees administrative staff, office requirements and residential facilities, excluding camps, and develops administrative systems, policies and procedures. Responsibilities include procurement, facilities oversight, records, vendor coordination, budget monitoring and support for HSE initiatives. A bachelor's degree in Business Administration or Electrical Engineering is required, along with at least eight years of experience, including five relevant years; two years of GCC experience is a plus. ERP knowledge, preferably SAP functional skills, is required.
The posting
As published on powerholding-intl.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
The Administration Manager ensures all organization office requirements and residential facilities (excluding Camps) are provided promptly at minimum cost and acceptable quality including all furniture, fittings and reception, secretarial and general administration staff. This position also develops, reviews, and improves administrative systems, policies, and procedures
Job Responsibilities 1
Supervise and coordinate administrative staff, delegating tasks and ensuring efficient workflow.
Develop and implement administrative policies and procedures to streamline operations and improve efficiency.
Manage office supplies and equipment, including procurement, inventory management, and maintenance.
Oversee office facilities, ensuring cleanliness, safety, and functionality.
Handle correspondence, emails, and phone calls, and ensure timely responses to inquiries.
Organize and coordinate meetings, appointments, and events, and prepare agendas and materials as needed.
Maintain and update organizational records, databases, and filing systems, ensuring accuracy and confidentiality.
Prepare and distribute internal communications, memos, and reports as required.
Liaise with external vendors, service providers, and contractors to negotiate contracts and ensure timely delivery of services.
Monitor and manage administrative budgets and expenses, and identify opportunities for cost savings.
Support the implementation of HSE initiatives, participate in safety awareness activities, and contribute to incident reporting and resolution in alignment with company and IMS policies
Job Knowledge & Skills
Ability to provide strong leadership to administrative staff, including supervision, guidance, and motivation.
Proficiency in developing and implementing administrative policies, procedures, and systems to ensure efficient operations.
Excellent communication skills to effectively convey information, provide instructions, and liaise with internal and external stakeholders.
Capacity to align administrative objectives with overall business goals and contribute to strategic planning initiatives.
ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.
Job Experience
Minimum 8 year(s) working experience, 5 year(s) relevant working experience, 2 year (s) GCC is a plus
Competencies
Resilience
AI Fluency
Data Accuracy & Reporting L3
Regulatory Compliance L3
Quality Assurance L3
Risk Management L3
Stakeholder Management L3
Quality_321977507
Leadership_321977503
Agility
Education
Bachelor's Degree in Business Administration or Electrical Engineering