Summary
Dasman Diabetes Institute is hiring an Administrative Assistant to support General Services. Duties include scheduling meetings, handling correspondence and calls, preparing purchase requisitions, tracking contracts and contractor reports, and maintaining records and confidential documents. A university degree or diploma and fluency in written and spoken Arabic and English are required. The posting lists 2 years of experience in its general information and a minimum of 5 years of similar experience in the requirements; applications close on 12 November 2026.
The posting
As published on dasmaninstitute.org. Pulled from the employer's site and shown as they wrote it.
General Information
Language : Arabic, English
Years of Experience : 2
Closing Date : 12 November 2026
Function
Supports General Services processes by administering routine job, scheduling, appointments, booking tickets, preparing purchase orders, contractors follow up requisition and typing correspondences.
Responsibilities
- Handling General services calendar to schedule meetings and set reminders
- Handling daily incoming / outgoing correspondence
- Review all contracts and follow up on timely renewals
- Making telephone calls whenever requested by General services manager; divert calls to relevant staff
- Update contact list
- Draft and prepare business correspondence
- File documents and ensure confidentiality of documents
- Prepare purchase requisitions, gate passes, inquiries and follow up quotations for various general services works
- Coordinate with concerned departments, whenever necessary on various requirements e.g.: payments, budgets, HR and staff issues, contractor details, maintenance related issues
- Follow-up with contractors and monthly service reports
- Updating records for contractor payments, purchase orders , purchase requisitions , quotations received
- Create and maintain General services department staff documents, evaluations and other information and all executive secretarial duties
- Perform any other duties as assigned by the General services manager
Required Skills and Expertise:
- 5 years minimum of similar experience
- Full trust and confidentiality
- Accuracy in the order of scheduled appointments and meetings
- Precision in arranging and coordinating incoming and outgoing
- Knowledge of all the offers and prices of companies
- Precision in updating records for contractor payments, purchase orders, purchase requisitions, quotations received
- Accuracy in arranging files and official papers
- Accuracy in drafting and writing business correspondence.
- Bilingual and fluent in both languages (Speaking/Writing)
Other Comments:
Education
University Degree / Diploma