Summary
Egis is an international architecture, consulting, construction engineering and mobility services company. The Secretary will provide administrative support in Kuwait City, managing calendars, meetings, correspondence, filing systems, data entry and office operations. The role also includes screening inquiries, coordinating event logistics and handling sensitive information confidentially. Candidates should have experience in secretarial or administrative support and proficiency with Microsoft Office; scheduling software familiarity is preferred.
The posting
As published on egis-group.com. Pulled from the employer's site and shown as they wrote it.
Company Description
Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.
With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.
Job Description
We are seeking a detail-oriented and organized Secretary to join our team in Kuwait City, Kuwait. In this role, you will provide essential administrative support to our organization, ensuring smooth day-to-day operations and facilitating effective communication across departments. The ideal candidate will demonstrate exceptional organizational skills, professional demeanor, and a commitment to supporting our team's success through efficient and reliable administrative assistance.
- Manage executive calendars, schedule meetings, and coordinate appointments with internal and external stakeholders
- Prepare, format, and maintain professional correspondence, reports, and documentation
- Organize and maintain filing systems, both digital and physical, ensuring easy retrieval of information
- Perform data entry tasks with accuracy and attention to detail
- Screen and direct phone calls, emails, and visitor inquiries in a professional manner
- Coordinate office operations, including ordering supplies, managing inventory, and maintaining office equipment
- Assist with event planning and coordination, including meeting preparation and logistics
- Support multiple team members or departments with administrative tasks as needed
- Maintain confidentiality and handle sensitive information with discretion
- Perform general clerical duties and other administrative tasks to support organizational efficiency
Qualifications
- Proven experience in a secretarial or administrative support role
- Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software
- Excellent organizational and time management skills
- Strong written and verbal communication abilities
- Demonstrated ability to multitask and prioritize competing demands
- Exceptional attention to detail and accuracy in all work
- Professional demeanor and interpersonal skills
- Ability to maintain confidentiality and handle sensitive information appropriately
- Problem-solving mindset and proactive approach to identifying solutions
- Customer service orientation and supportive attitude toward team members
- Familiarity with scheduling software and calendar management tools (preferred)
- Experience in a corporate or professional office environment (preferred)