Summary
Worley is a global energy, chemicals and resources company providing consulting, engineering, procurement and construction services. The Administrative Coordinator supports office and project operations through scheduling, filing, meeting coordination, travel arrangements and follow-up on project tasks. Responsibilities also include managing timesheets and expenses, maintaining reports and contract files, tracking budgets and supplies, and supporting proposals and bid packages. A high school diploma is required; the role is located in Abu Dhabi.
The posting
As published on worley.com. Pulled from the employer's site and shown as they wrote it.
About us
Worley is a global company of energy, chemicals and resources experts headquartered in Australia. We partner with our customers to deliver projects and create value across the life of their assets. We specialize in consulting, engineering, procurement and construction across the project lifecycle, with services extending through to operations and decommissioning. Leveraging extensive experience and AI-enabled delivery, we support customers in navigating complexity as they meet today's needs and transition to more sustainable solutions.
Position Summary
Responsible for planning, preparing, scheduling, filing, and other requests from field projects, clients, or other-in house departments and other branch offices.
Primary Responsibilities
- Responsible for the day to day operation of office management; supervise personnel for the benefits department and secretVerdana staff; coordination of clerical support staff and executive secretary offices;
- Training and evaluation of secret Verdana staff; coordinate relocation of field staff to remote site locations;
- Management of staff timesheets, per diem, expense reports, utilities, telephones and billings for housing accommodations; coordinate and administer the travel program for all WORLEY management and employees; monitor and issue cost savings reports for corporate review;
- Organize contract files; edit and maintain financial reports; control inventory and supplies; publish monthly reports; oversee accounts payable and receivable; assist in preparation of annual budgets and monitor cost of operations; production of proposals; bid packages; contracts; specifications;
- Handle conferences, meeting air travel and accommodations for domestic travel
Role Purpose
• The Administrative Assistant helps project managers and teams by organizing tasks, tracking progress, and handling paperwork. This role ensures smooth communication and coordination to keep projects/operations running efficiently.
Key Accountabilities
- Assist with scheduling and preparation of meetings
- Communicate with team members and help with coordination
- Monitor project deadlines and support team members with tasks
- Prepare basic reports and presentations
- Help with budget tracking and expense management
- Follow up on action items to keep projects on track
About You
To be considered for this role it is envisaged you will possess the following attributes:
Required Qualifications
· High school diploma
Values and behaviors (applicable for all roles)
Select the behaviors most critical for this role:
Life
• Prioritizes the safety, health, and wellbeing of ourselves and others
• Chooses what is right over what is quick or easy
• Faces into important issues, looks to understand and learn from them
Rise to the Challenge
• Is WorleyStrong; demonstrates courage and resilience
• Speaks their mind, knows when to listen, knows when to act
• Experiments and pushes the boundaries to make new things happen
Stronger Together
- Seeks new and diverse relationships that bring smarter solutions
- Demonstrates that our differences make us better by including others and valuing their uniqueness
- Advances the best solution for Worley, even if it’s not their idea
Unlock Brilliance
- Seeks opportunities for themselves and others to learn, develop and stretch into new experiences
- Shines a light on others so their impact is recognized
- Inspires innovation by sharing their experience and know-how
Moving forward together
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation. We're building a diverse, inclusive and respectful workplace. Creating a space where everyone feels they belong, can be themselves, and are heard.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology. Whatever your ambition, there's a path for you here.
And there's no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.