Summary
Abu Dhabi Islamic Bank (ADIB) is seeking an Office Manager to provide administrative, analytical, and operational support to the Group CFO. The role includes managing calendars and communications, preparing bilingual correspondence and financial documents, coordinating meetings and travel, and maintaining confidential records. It also oversees executive-office workflows, events, and budget monitoring. Applicants need a relevant bachelor’s degree, at least 10 years of executive administrative experience including 5 years supporting a CFO, Finance Director, or C-suite executive, and fluency in Arabic and English.
The posting
As published on adib.ae. Pulled from the employer's site and shown as they wrote it.
Role : Office Manager
Location : Abu Dhabi
Role Purpose:
The Executive Secretary cum Office Manager provides high-level administrative, analytical, and operational support to the Group CFO. This role manages the Group CFO’s office daily operations, coordinates complex financial reporting schedules, and acts as the primary bilingual liaison for internal and external stakeholders.
Key Accountabilities of the role
Executive & Administrative Support
• Manage calendars: Coordinate complex schedules, high-level meetings, board presentations, and international travel logistics.
• Filter communications: Manage emails, phone calls, and mail, prioritizing critical financial and strategic matters.
• Draft documentation: Prepare bilingual (Arabic/English) correspondence, financial memos, meeting minutes, and board resolutions.
• Maintain confidentiality: Handle highly sensitive corporate, financial, and strategic data with complete discretion.
Office Management & Operations
- Supervise operations: Oversee daily administrative workflows and office systems for the Group CFO's executive suite.
- Manage records: Implement digital and physical filing systems for contracts, financial reports, and other data.
- Coordinate events: Organize group-level finance meetings, bank relationship dinners, and annual auditor workshops.
- Budget control: Monitor and manage the executive office budget, and administrative expenses.
Specialist Skills / Technical Knowledge Required for this role:
Specialist Skills / Technical Knowledge Required for this role:
Bachelor’s degree in business administration, Finance, Accounting, or a related field.
Minimum 10 years of executive administrative experience, with at least 5 years supporting a CFO, Finance Director, or C-suite executive in a large conglomerate or multinational group.
Complete professional fluency (written and spoken) in both Arabic and English.
Advanced proficiency in MS Office (Excel, PowerPoint, Word) and familiarity with ERP systems (SAP, Oracle)
Strong organizational agility, project management skills, analytical thinking, and high emotional
intelligence.