Summary
Milele Motors is seeking an Administrative Executive to support day-to-day operations across its head office and showroom locations in Dubai. The role covers facilities and office administration, utility coordination, government liaison, inventory control, vendor performance and records compliance. The successful candidate will support employee onboarding and offboarding and compare quotations to recommend cost-effective options. The posting asks for 3–5 years of relevant experience, hands-on experience with UAE government departments and utilities, and proficiency in MS Office and ERP systems.
The posting
As published on milele.com. Pulled from the employer's site and shown as they wrote it.
📍 UAE
Milele is seeking a proactive, detail-oriented Administrative Executive to anchor day-to-day operations across our head office and showroom network. The successful candidate will be the central point of contact for facility management, government liaison, utility coordination, and inventory control — ensuring every location operates seamlessly so our teams can focus on delivering exceptional service.
Key Responsibilities:
- Manage day-to-day admin and facilities across multiple locations
- Coordinate with DEWA, Etisalat/e& and UAE government bodies (DED, DM, RTA) for utility connections, renewals and compliance
- Manage office supplies, stationery, pantry essentials, and consumables — maintaining adequate stock levels at all times.
- Track service-level agreements, monitor vendor performance, and escalate issues where necessary.
- Maintain records, licenses (Ejari, trade license, civil defense), and compliance trackers
- Obtain and compare quotations, negotiate terms and recommend cost-effective solutions.
- Track service-level agreements, monitor vendor performance, and escalate issues where necessary.
- Support employee onboarding/offboarding and office logistics
Requirements:
• 3–5 years of experience in administration, office coordination and facilities management
• Experience in corporate, automotive, trading, or multi-site environments preferred
• Hands-on experience dealing with DEWA, Etisalat/e&, and UAE government departments (DED, DM, RTA, etc.)
• Strong organizational and multitasking skills
• Proficiency in MS Office and ERP systems
• Understanding of UAE administrative and government processes is an advantage