Summary
HITACHI ENERGY LTD is hiring a full-time Administrative Support Officer for a role listed in Jeddah and Madinah, Saudi Arabia. The role coordinates office operations and reception, including visitor registration, calls, deliveries, appointments, records and office supplies. It also supports canteen and kitchen arrangements, supplier invoices, transportation requests, meeting rooms and business events. The posting does not state specific qualifications, salary or visa conditions.
The posting
As published on hitachi.com. Pulled from the employer's site and shown as they wrote it.
Location:
Jeddah, Maddinah, Saudi Arabia
Job ID:
R0146264
Date Posted:
2026-09-28
Company Name:
HITACHI ENERGY LTD
Profession (Job Category):
Administration & Facilities
Job Schedule:
Full time
Remote:
No
Job Description:
Job Description
The opportunity
Coordinating office activities and operations to secure efficiency and compliance to company policies
Monitor visitor access and maintain security awareness.
Coordinate with Security for the registration of the visitors
Control inventory relevant to reception area.
Receive and sort mail & Fax and deliveries.
Answer telephone, screen and direct calls and Provide information to if require.
Take and relay shipments from DHL and TNT
Supervise the activity of clinic and request the medical items.
Greet persons entering organization
Direct persons to correct destination
Deal with queries from the public and customers
Schedule appointments for the visitors
Monitor and maintain office equipment ( Fax , copy machine)
Tidy and maintain the reception area
Keep visitors record
Coordinating office activities and operations to secure efficiency and compliance to company policies.
Regular check of Admin workflow, print each request and forward to the concerned admin staff for necessary action.
Handle & Control office supplies requisition in coordination W/ SCM.
Handle the Canteen duties, organize with the suppliers of meals, distribute invoices for the canteen to adequate cost centers.
Assisting the Reception area in attending & answering income calls and sending faxes.
Implement accurate filing, documentation controls, archiving for Admin activity's.
Assist in checking the supplier invoices prior to the approval of the Admin Manager and Finance.
Supervise the transportation request and organize the driver's dispatch
Supervise and request Kitchen Supplies
Coordination with the regional Admin staff when required.
Process of Individual Telephone Bill Payment
Arrangements of meeting rooms in the event of trainings (snacks + Lunch) and support the business to arrange all events as well
Receive and review for hotels invoices, rent-a -car invoices, compounds invoices
Case by case study for top confidential cases which referred by Hitachi management for evaluation.
Prepare the monthly payment requests for Canteen subsid
Accessibility and reasonable accommodation
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Use of Al and automated tools in recruitment
As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.
Background Screening and Security Checks
As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.
For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.
The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.