Summary
A'Sharqiyah University is seeking an Admissions and Registration Specialist to support student admissions, registration, academic records, and qualification equivalency processes. The role includes reviewing and verifying documents, assessing qualifications under approved regulations, coordinating with institutions and authorities, and following applications through to a decision. Duties also cover preparing conflict-free timetables and exam schedules, maintaining course and degree-plan data, and monitoring student absences. Applicants need a bachelor’s degree from an accredited university, with 0–2 years of experience and strong document review, organizational, communication, and computer skills.
The posting
As published on asu.edu.om. Pulled from the employer's site and shown as they wrote it.
Job Function
The Admissions/Registration Officer provides service-oriented support for students applying for and accepted in programs; validates documents and admission of students according to established procedures; registers students in courses/programs and communicates with internal and external stakeholders regarding admissions, transfer credits, registration, and records. To manage and process the evaluation and equivalency of academic qualifications issued by different educational institutions, ensuring compliance with the approved regulations and standards of the organization. And to monitor and calculate student absences according to approved academic regulations, ensuring the accuracy of attendance records in the academic system and notifying relevant parties of cases exceeding the permitted absence limits.
Responsibilities
1. Prepare the Semester timetables for the GFP and Colleges conflict free and in a timely fashion. 2. Prepare, conflict free the semester exam schedules. 3. Maintain degree plans into the system. 4. Maintain a course database that includes information on the credits, teaching hours, prerequisites etc. 5. Receive and review applications for academic qualification equivalency. 6. Examine submitted certificates and documents to ensure completeness and authenticity. 7. Assess qualifications in accordance with approved equivalency regulations and policies. 8. Coordinate with educational institutions and relevant authorities to verify certificates. 9. Prepare reports and recommendations regarding equivalency decisions. 10. Enter and track applications in the electronic equivalency system. 11. Follow up on applications until a final decision is issued and inform applicants of the results. 12. Maintain and organize records and documentation related to equivalency cases. 13. Update the database of recognized universities and educational institutions. 14. Ensure compliance with the organization’s policies and procedures. 15. Perform any other duties assigned by the direct manager. 16. Notify students and academic departments when absence limits are exceeded, regarding timetabling and students who are not registered. 17. Prepare periodic reports on student absence rates. 18. Identify and correct errors in absence records when necessary.
Experience
0-2 years of Experience
Skills
1. Strong document review and analytical skills. 2. Attention to detail and accuracy. 3. Good organizational and file management skills. 4. Effective communication with internal and external stakeholders. 5. Proficiency in computer applications and electronic systems. 6. Knowledge of regulations related to academic qualification recognition.
Qualification
Bachelor’s degree from an accredited university from an accredited university.