Summary
AbbVie is seeking a Distribution & Reconciliation Specialist to support logistics planning across its Gulf-Levant Affiliate. The role oversees the free-of-charge policy process, checks distributor sales and stock reports, validates figures with Key Account Managers, and tracks proof of delivery and order status. It also involves reporting, maintaining shipment and customs records, ensuring compliance, and improving logistics processes. Applicants should have at least 2 years of similar experience in FMCG, Consumer Healthcare, or Pharma and advanced Excel skills; the role is based in Dubai.
The posting
As published on abbvie.com. Pulled from the employer's site and shown as they wrote it.
Company Description
About AbbVie
AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas including immunology, oncology and neuroscience - and products and services in our Allergan Aesthetics portfolio. For more information about AbbVie, please visit us at www.abbvie.com. Follow @abbvie on LinkedIn, Facebook, Instagram, X and YouTube.
Job Description
Job Summary:
The Logistic Coordinator will play a pivotal role in steering the Logistic Planning within the Supply Chain framework of AbbVie's Gulf-Levant Affiliate. This position requires an analytical approach to synchronize demand forecasting with improved logistics processes.
Key Responsibilities:
- Lead the Free of Charge (FOC) Policy Process: Oversee all key stages of the FOC process, from policy application through to execution and reconciliation. This includes closely monitoring distributors’ sales reports and ensuring they provide stock reports in the defined format. Collaborate with Key Account Managers to validate the figures, ensuring accuracy and consistency. Additionally, confirm that proof of delivery for each transaction is submitted in a timely manner. Engage with both the distributors and the commercial team to maintain alignment and compliance throughout the process. Enhance Distributor Engagement: Establish a systematic exchange of information with distributors by setting up integrated communication protocols. This initiative should aim at ensuring timely and accurate data exchange, facilitating better coordination, and enabling swift resolution of issues, thereby improving overall supply chain responsiveness.
- Order Management: Reflect orders received in the internal order tracker, follow up on the status of goods delivery with the global supply and logistics team in the Netherlands and the US.
- Reporting: Provide and generate reports on order status to update management, commercial teams, and distributors on the current status.
- Compliance and Documentation: Ensure all logistics activities comply with regulatory requirements and company policies. Maintain accurate and up-to-date records of shipments, customs documentation, and other related paperwork.
- Process Improvement: Identify opportunities for process improvement within the logistics function. Implement best practices and innovative solutions to enhance efficiency and effectiveness.
Qualifications
- 2+ years of experience in a similar role within FMCG, Consumer Healthcare, or Pharma sectors, with regional exposure across multiple markets, preferably experienced with distribution models.
- A degree in Economics, Management, Industrial Engineering, or a related field is preferable.
- Advanced proficiency in MS Office, especially Excel (Pivot Tables, Advanced Formulas).
- Exceptional analytical, negotiation, and decision-making abilities.
- Excellent verbal and written communication skills.
- Resilience under pressure with the capacity to meet tight deadlines.
- Excellent time management skills to handle multiple tasks and projects simultaneously, giving correct priorities to critical activities.
Additional Information
AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer/Veterans/Disabled.
US & Puerto Rico only - to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html
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