Summary
AECOM is seeking a Document Controller for its infrastructure project team in Abu Dhabi. The role manages project records, document registers, revisions, distribution, approvals, transmittals, and construction closeout documentation. Applicants should have a diploma or bachelor’s degree in a relevant discipline, document control experience on infrastructure or construction projects, and proficiency with systems such as Aconex, SharePoint, or EDMS and with Microsoft Word and Excel. UAE infrastructure experience is preferred.
The posting
As published on aecom.com. Pulled from the employer's site and shown as they wrote it.
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
We are looking for a Document Controller to join our infrastructure project team. The successful candidate will be responsible for managing project documentation, maintaining accurate records, and ensuring that all documents are properly registered, tracked, distributed, and maintained in accordance with project procedures.
Key Responsibilities:
- Manage project documentation, including drawings, specifications, RFIs, method statements, material submittals, Inspection Requests, technical submissions, and correspondence.
- Register and track all incoming and outgoing documents using the project document management system.
- Maintain document registers and ensure documents are properly filed and easily accessible.
- Control document revisions and ensure the latest approved drawings and documents are available to the project team.
- Distribute documents to the relevant project stakeholders and maintain accurate transmittal records.
- Track document status, approvals, comments, and outstanding submissions.
- Follow up with the Contractor, Client, Engineers, and project team regarding pending documents and overdue responses.
- Maintain records of drawings, technical submissions, approvals, correspondence, and meeting minutes.
- Ensure compliance with project document control procedures and reporting requirements.
- Use document management systems such as Aconex, SharePoint, EDMS, or similar platforms.
- Assist with document audits and maintain accurate project records throughout construction.
- Manage project closeout documentation, including as-built drawings, O&M manuals, warranties, testing records, and handover documents.
Requirements:
- Diploma or Bachelor’s Degree in Business Administration, Document Control, Engineering, or a related discipline.
- Relevant experience as a Document Controller on infrastructure or construction projects.
- Good knowledge of document control procedures and project documentation.
- Experience with Aconex, SharePoint, EDMS, or similar document management systems.
- Proficiency in Microsoft Office, particularly Word and Excel.
- Strong organizational skills and attention to detail.
- Good communication and coordination skills.
- UAE experience on infrastructure projects is preferred.
Additional Information
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.