Summary
Al Shirawi Group is seeking a Document Controller for project coordination in Dubai. The role manages project documents, submittals, logs, correspondence, meeting records, weekly progress reports and NOC coordination, while supporting site-office administration and staff records. It also involves coordinating document deliveries, travel arrangements, timesheets, petty cash and office supplies. The posting asks for strong organizational skills, attention to detail, the ability to handle a high volume of technical documents, and very good spoken and written English.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
- Coordinate with Production and update on delivery timelines and updates to sales team on a regular basis
- Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
Business travel (tickets and hotels)
Coordination for timesheets, passport releases, and blue-collar leave applications
Support for employee engagement (as part of the WeEngage team)
- Other coordination as an when required
- Very good in English - writing and speaking.
Responsibilities
- Manage Site Offices for ASCC and Consultants and Client
- All Submittals from ASCC and Subcontractors
- Ensuring all Logs are updated weekly by both ASCC and Subcontractors
- Letters for Projects
- Arranging coordination for all NOC’s from various Authorities
- Weekly Progress Report Coordination and issue to GAJ
- Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
- Intake of all Subcontractors Material Samples and Document submittals
- Dealing with any Consultant and/or Client requests
- Keeping timesheets and records to accounts
- Dealing with and answering all mails from Consultants and Subcontractors
- Filing and recording weekly MOM for meetings.
- All Project Documents filing
- Raising PR’s for Project
- Managing Petty Cash for Project
- Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
- Shopping for Project Offices Welfare facilities
- Keeping records of all Project Staff Vacation Tracker
- Updating weekly Trackers for Project including Authorities and NOC’s
- Scanning and Photocopy works for ASCC Staff and Consultants and Client
- Keeping track of all Stationery required for site offices
- Administration work for projects