Summary
Al Shirawi Group is seeking a Document Controller in Dubai. The role involves registering, classifying, tracking, filing, and retrieving documents, managing portal submissions, and maintaining accurate records and trackers. Applicants should have 2–5 years of relevant experience and strong attention to detail, communication, coordination, and time-management skills. A degree or diploma in a related field is preferred, while relevant experience may be considered instead.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
- Good understanding of document control procedures.
- Knowledge of document registration, numbering, classification, version control, revision control, and document tracking.
Document Management & Filing
- Strong ability to maintain organized electronic and physical filing systems.
- Good knowledge of indexing, archiving, record keeping, and document retrieval.
Portal & Online Document Management
- Working knowledge of uploading and downloading documents through online portals.
- Ability to manage portal submissions, track document status, and retrieve submitted or approved documents.
- Familiarity with client/company portals or document management systems will be an advantage.
Computer & Software Skills
- Good proficiency in MS Office, particularly Microsoft Word and Excel.
- Ability to maintain Excel trackers, registers, and databases.
- Experience with document management systems or electronic document management systems (EDMS) is an advantage.
Accuracy & Attention to Detail
- Strong attention to detail and accuracy in maintaining records.
- Ability to identify missing information, errors, incorrect revisions, and discrepancies.
Communication & Coordination
- Good verbal and written communication skills.
- Ability to coordinate effectively with multiple departments and stakeholders.
- Strong follow-up and interpersonal skills.
Time Management & Organization
- Ability to prioritize tasks and manage multiple documents and deadlines.
Ability to work efficiently under pressure and meet submission timelines. - Confidentiality & Data Handling
- Ability to handle confidential and sensitive information responsibly.
Understanding of document security and controlled access.
Educational Qualification
- Bachelor's degree or Diploma in Business Administration, Office Administration, Information Management, or a related field is preferred.
- Relevant professional experience may be considered in lieu of formal qualifications.
- Experience: 2–5 years of relevant experience in document control, records management, administration, or a similar role.
- Experience in a structured corporate environment is preferred.
- Previous experience handling online portals and electronic document management systems will be an advantage.