Summary
AECOM is seeking a Document Controller for its project office in Dubai. The role supports the Project Manager and project team through correspondence handling, filing, meeting coordination, minute taking, travel arrangements and office administration. Applicants need a bachelor’s degree, diploma or equivalent experience, and at least five years of experience on similar projects, including at least three years in the UAE. RTA and Aconex experience and broader Middle East experience are preferred.
The posting
As published on aecom.com. Pulled from the employer's site and shown as they wrote it.
Company Description
Work with Us. Change the World.
At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world's trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.
There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.
We're one global team driven by our common purpose to deliver a better world. Join us.
Job Description
- Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office.
- Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes.
- Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project.
- Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary.
- Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required.
- Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval.
- Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure.
- Coordinating and ordering of stationary and office supplies.
- Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office.
- Keep computerized records of all Service Users who are referred to the project.
- Other duties as assigned by the Project Manager.
Qualifications
- Bachelors Degree or Diploma or equivalent of experience.
- Minimum 5 years of experience within similar projects, with minimum 3 years in UAE.
- RTA Experienced preferable.
- Middle East experience preferred
- Aconex experience preferred
Additional Information
At AECOM, we are committed to maintaining a secure and trustworthy recruitment process and take any fraudulent hiring activity seriously. To support this commitment, all newly hired employees are required to attend an in-person Day 1 onboarding at an AECOM office location as a condition of employment.
About AECOM
AECOM is proud to offer comprehensive benefits to meet the diverse needs of our employees. Depending on your employment status, AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options, well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.
AECOM is the global infrastructure leader, committed to delivering a better world. As a trusted professional services firm powered by deep technical abilities, we solve our clients’ complex challenges in water, environment, energy, transportation and buildings. Our teams partner with public- and private-sector clients to create innovative, sustainable and resilient solutions throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. AECOM is a Fortune 500 firm that had revenue of $16.1 billion in fiscal year 2025. Learn more at aecom.com.
What makes AECOM a great place to work
You will be part of a global team that champions your growth and career ambitions. Work on groundbreaking projects - both in your local community and on a global scale - that are transforming our industry and shaping the future. With cutting-edge technology and a network of experts, you’ll have the resources to make a real impact. Our award-winning training and development programs are designed to expand your technical expertise and leadership skills, helping you build the career you’ve always envisioned. Here, you’ll find a welcoming workplace built on respect, collaboration and community - where you have the freedom to grow in a world of opportunity.
As an Equal Opportunity Employer, we believe in your potential and are here to help you achieve it. All your information will be kept confidential according to EEO guidelines.