Summary
International Maritime Industries (IMI) is seeking a Document Controller I to support project quality management by maintaining controlled project documents and records. The role includes preparing certification document packages, registering and distributing technical documents, supporting field inspection documentation, and coordinating with contractors and quality teams. Applicants should have a diploma or university graduation and 4 to 6 years of experience in quality work in marine engineering, such as shipbuilding or rig building. Document Control and Microsoft Office competency certificates are required; an ISO 9001:2015 Auditor or Lead Auditor certificate is also listed.
The posting
As published on imi-ksa.com. Pulled from the employer's site and shown as they wrote it.
JOB PURPOSE / OBJECTIVE
To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures.
KEY ACCOUNTABILITIES
• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews.
• Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation.
• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.
• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.
• Collect and register all technical documents such as drawings and blueprints in the company’s system.
• Support field inspection personnel in materials documentation processes.
• Scan and upload documents according to Company procedure.
• Ensure compliance with all applicable information security policies & procedures.
Requirements
QUALIFICATIONS & EXPERIENCE
Education
Diploma/Graduation from the university
Professional Qualifications
Certificates relating to valid professional qualification:
• Competency certificate in Document Control.
• Competency certificate in the use of Microsoft Office tools.
• ISO 9001:2015 Auditor or Lead Auditor Certificate.
Competency certificate in use of reputable EDMS system in project management will be considered an advantage.
Competencies
• Communicate (written & oral) in the English language with confidence.
• Good HSE knowledge and skills relative to the role
• Excellent listening skills, assertiveness, and ability to coach subordinates.
• Physically fit and able to work in extreme climatic conditions.
• Able to perceive the mood of a customer or subcontractor and react appropriately.
• Able to read, understand and interpret Engineering drawings.
• Resilience under stress
• Demonstrate ability to listen to the views of others and respond in a logical and well-thought-out manner.
• Basic knowledge of materials
• Good knowledge of Quality Management System
• Excellent knowledge of documentation, computer operation, procedures & applicable ERP systems
• Excellent use of MS office packages
Experience
Minimum of 4 to 6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings) .