Summary
International Maritime Industries (IMI) is seeking a Document Controller to support project quality management through the control and maintenance of project documents and records. The role includes managing documents in file systems, preparing certification packages, controlling document distribution and versions, and coordinating with contractors and quality teams. The position also supports meeting administration, technical document registration, materials documentation, and compliance with information security procedures. Applicants should have a diploma or university degree, 4 to 6 years of experience in quality work in marine engineering industries, and relevant document control and Microsoft Office competency certificates; an ISO 9001:2015 auditor or lead auditor certificate is required.
The posting
As published on imi-ksa.com. Pulled from the employer's site and shown as they wrote it.
JOB PURPOSE / OBJECTIVE:
To contribute to effective and efficient project quality management through proper management and control of all project documentations and records, including compiling of manual/computerized records, and maintenance of same in accordance with applicable technical requirements, company policies and procedures.
KEY ACCOUNTABILITIES:
• Create and maintain project documents in existing file management systems. Generate and review certification document packages for quality assurance reviews.
• Work closely with contractors, sub-contractors, quality assurance, and quality control team members to ensure QA and project requirements for document management are being met including delivery of project final documentation.
• Development of meeting minutes and administrative tasks as necessary to support the construction team. Ensuring controlled distribution of reviewed documents to team members and final document management systems.
• Interpret contract specifications and applicable standards for project document management, including acceptance requirement for construction drawings, construction plans, procedures and reports.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Maintain confidentiality regarding sensitive documents and establish/maintain record retention timelines.
• Handle records across various departments, keep other personnel updated on new document version and how to obtain access.
• Collect and register all technical documents such as drawings and blueprints in the company’s system.
• Support field inspection personnel in materials documentation processes.
• Scan and upload documents according to Company procedure.
• Ensure compliance with all applicable information security policies & procedures.
Requirements
QUALIFICATIONS & EXPERIENC:
Education
Diploma/Graduation from the university
Professional Qualifications
(Certifications & Accreditations) Certificates relating to valid professional qualification:
• Competency certificate in Document Control.
• Competency certificate in the use of Microsoft Office tools.
• ISO 9001:2015 Auditor or Lead Auditor Certificate. Competency certificate in use of reputable EDMS system in project management will be considered an advantage.
Experience
Minimum of 4 to 6 years’ experience, relating to quality works of marine engineering industries (ship & rig - buildings) .