Summary
Al Qadsiah Club is seeking a Document Controller in Khobar to manage document receipt, registration, distribution, version control, archiving, and retrieval. The role also supports the finance team with invoices, expense records, financial reporting documents, budget tracking, purchase orders, and reconciliations. Applicants should have a diploma or bachelor’s degree in a relevant field and 3–5 years of document control or administrative experience with finance exposure. Proficiency in MS Office and document management systems is required; SAP, Oracle, or similar accounting software is preferred. English fluency is required, and Arabic is an advantage.
The posting
As published on alqadsiah.com. Pulled from the employer's site and shown as they wrote it.
Be Part of a Legacy Bigger Than the Game At Al-Qadsiah Club we create more than teams! We’re crafting a legacy that goes beyond the game, making an impact both on and off the field. Driven by ambition, synergy, and innovation, we aim to inspire generations while shaping the future of Saudi sports. This is more than just a job! It’s an opportunity to be part of something larger than yourself. At Al-Qadsiah, you’ll play a key role in shaping our legacy, contributing to the nation’s sports vision, and making history every step of the way. Document Controller Position: Document Controller Location: Al-Qadsiah Club, Khobar, Saudi Arabia Reports to: CFO Overview: To manage and control the flow of documents across the club, ensuring accurate record-keeping, compliance, and ease of access, while supporting the finance team with basic financial administration and reporting tasks. Key Responsibilities: Document Control: • Manage the receipt, registration, distribution, archiving, and retrieval of documents (physical and digital). • Maintain an organized filing system for all club documents — including contracts, invoices, project records, and official correspondence. • Ensure version control and up-to-date documentation across departments. • Implement and monitor document control procedures and systems (both manual and electronic). • Maintain confidentiality and security of sensitive documents. Finance Support Functions: • Assist in processing invoices, expense reports, and payments. • Support the finance team with data entry, filing, and record-keeping of financial documents. • Assist in preparing supporting documents for monthly, quarterly, and annual financial reports. • Help monitor budgets and expenditures, and track payments to vendors and contractors. • Coordinate with procurement for purchase order documentation and reconciliations. • Assist with bank reconciliations and petty cash records. General Administration: • Coordinate document-related tasks with all departments to ensure smooth operations. • Support internal and external audits by providing necessary documentation and records. • Assist in preparing reports and presentations when required. Requirements Qualifications: •Diploma or Bachelor’s degree in Business Administration, Finance, Accounting, or related field. •Minimum 3-5 years of experience in document control or administrative roles, with exposure to finance functions. •Proficient in MS Office (Word, Excel, PowerPoint), document management systems, and accounting software (SAP, Oracle, or similar — preferred). •High attention to detail and excellent organizational skills. •Understanding of basic accounting principles. •Ability to handle sensitive and confidential information with integrity. Strong communication and coordination skills. •Fluent in English; Arabic is an advantage. Benefits Why Join Al-Qadsiah? Be Part of the Legacy: Join a club that’s redefining the future of Saudi sports, striving to lead the competition and set new standards of excellence. Experience the Culture: Thrive in an environment that values quality, accountability, diversity, synergy, innovation, and ambition, while embracing harmony. This is the Qadsiah Way.