Summary
Noatum Logistics, part of AD Ports Group, is hiring an Exhibition Operations Executive in Abu Dhabi. The role coordinates exhibition logistics, supports import and export shipment follow-up, manages customs claims and permissions, and liaises with clients and government departments. Duties also include checking accruals, preparing monthly reports, handling invoices and payments, and closing completed files using CargoWise. Applicants should have a bachelor’s degree in a related field and 3–5 years of logistics experience; English is required and Arabic is preferred.
The posting
As published on adportsgroup.com. Pulled from the employer's site and shown as they wrote it.
About The Noatum Logistics :
Noatum Logistics, part of AD Ports Group, is a leading company in Supply Chain Management with global coverage positioned in the Top 50 freight forwarders worldwide. Noatum Logistics acts as a global client-centered logistics operator providing integrated value-added solutions for the supply chain of all its clients and is a specialist in international transport, project cargo, logistics and customs. With an innovative character, we offer specific, integrated, complex and added-value responses to our client's supply chain, prioritizing a long-term relationship of trust and confidence to guarantee success. We are present in 33 countries through our team of over 1,680 professionals with great experience in our sector, always putting our motto “Excellence in Logistics Services” into practice by providing high-quality services to our customers.
Job Purpose:
The Executive Operations Exhibition is responsible for managing and coordinating all operational aspects of exhibitions within the Logistics cluster. This role ensures efficient handling of financial transactions, compliance with customs regulations, and effective communication with government departments and clients to support successful exhibition logistics.
Responsibilities
- Check and verify accruals on income and costs before the month-end closing.
- Provide comprehensive monthly reports on financial and operational activities.
- Manage billing invoices and cost indications using the Cargo wise system.
- Follow up on collections and payments to ensure timely financial transactions.
- Book costs accurately and close files upon completion of tasks.
- Handle the customs claim process, including submitting claims for customs duty and deposits.
- Obtain special permissions from government departments as required.
- Send invoices to concerned parties via email and resolve any disputes that arise.
- Assist operation staff and customer service teams in following up on import/export shipments for various exhibitions.
- Ensure all pending jobs are reserved and accrued for billing and booking.
Qualifications
Educational and Technical Qualifications:
Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field.
Professional certification in logistics or supply chain management is a plus.
Language Skills:
English (Must), Arabic as well is preferable
Minimum of 3-5 years of experience in logistics, with a focus on exhibition operations.
Proven track record in managing financial transactions and customs processes.
Experience in liaising with government departments and handling special permissions.
Years of Experience:
Nature of Experience: