Summary
Al Shirawi Group is seeking a Facilities Manager in Dubai to oversee site operations, maintenance planning, allocated resources, subcontractors and service performance. The role includes coordinating with clients and internal teams, monitoring daily activities, and reporting on progress and contractual requirements. The manager is responsible for implementing QHSE procedures, leading risk assessments and incident investigations, and ensuring safe, compliant operations. The posting does not state salary, employment type or visa conditions.
The posting
As published on alshirawi.com. Pulled from the employer's site and shown as they wrote it.
- Building Systems Knowledge – Understanding HVAC, electrical, plumbing, fire safety, and security systems to oversee maintenance and troubleshoot issues
- Preventive & Corrective Maintenance – Scheduling, supervising, and optimizing maintenance to extend asset life and reduce downtime.
- Safety & Risk Management – Identifying hazards, ensuring compliance with health and safety regulations, and leading emergency response plans
- Sustainability Practices – Implementing energy efficiency, waste reduction, and green building initiatives
- Team Leadership & Motivation – Inspiring and guiding maintenance, security, and support teams toward shared goals
- Vendor & Contractor Management – Negotiating contracts, monitoring performance, and holding service providers accountable.
Responsibilities
- To implement the organizations policies & procedures at the Site.
- To establish an Operation / Maintenance plan for the Site on day to day basis.
- To understand the contractual obligation & apply the organization’s policies and procedures at Site Level.
- Managing the allocated resources within the budget.
- Managing the specialized system (if applicable), sub•contractors at site level.
- Conducting Site level Operational Meetings with both Client representatives & internal team members.
- Coordinating with Inter Departmental heads for necessary resources & support.
- Delegating the work responsibilities to the Subordinates.
- Monitoring & recording the day to day progress of operational activities of the Facilities.
- Close communication & report to the General Manager / Client with respect to day•to•day activities of the facility.
- Identify the training requirements of the team & do the necessary for training & development.
- Appraise the performance of the team members on periodic basis.
- Ensure the project/site meet the QHSE requirements.
- Implement QHSE management system to achieve the organizational goal.
- Ensure the workplace is safe and free of hazards and negative environmental aspects.
- Encourage all staff under his/her management to be involved in continual improvement on QHSE aspects.
- Ensure the workgroup under his/her management understands and follows the organization’s QHSE policy & procedures.
- Ensure necessary QHSE resources are made available to the workgroup under his/her management.
- Consult with the workgroup under his/her management on QHSE aspects.
- Ensure corrective actions upon identification of non•conformance.
- Ensure all near misses, dangerous occurrences, incidents are reported and recorded.
- Ensure all incidents are investigated.
- Ensure all staffs under his/her management meet the QHSE training requirements.
- Chair the site QHSE meeting.
- Lead the site level hazard identification and risk assessment teams.
- Ensure all workers under his/her management are aware of the internal QHSE alerts.
- Communicate the HSE policy to all subcontractors and visitors.
- Authority:
- To take decisions on Site level, resources • planning, scheduling & allocation.
- Participation in Subcontractor selection & appointment.
- Certifying the work activity of the internal team members & sub•contractors.
- Approving material request validating the work requirement
- To monitor the commercial & technical performance of the project & take necessary corrective measures against the identified deviations.
- To handle petty cash for the Site operation.
- To report incidents, progress of the project performance to the client as per contractual terms.
- To investigate the incidents occurred at Site level Operation.
- To inspect the Facility under scope of operation.
- Allocate the resources for site HSE system implementation.
- Stop any unsafe activity.
- Take disciplinary action against unsafe behavior and practices.
- Take decisions on or escalate to Top Management on safety concerns.
- Train the work group on HSE aspects.
- Communicate the HSE matters within the workgroup.
- Communicate the HSE matters of site with the Customers.
- Communicate with subcontractor on HSE issues.
- Accountability:
- To manage the site resources.
- To meet the Service level agreement requirements of the project.
- For the legal violations at site level under ASFM scope
- For eliminating the unsafe actions at site level
- For HSE incident rates at site level
- For IMS management system effective implementation and maintenance at site level
- For the achievement of Objective, target and programs at site level
- For safe, healthy and environment friendly operation of the project
- For allocating necessary resources for implementation and maintenance of QHSE at site level
- For approving all the documents, procedure with respect to QHSE at site level
- For defining and documenting roles, responsibility and authority on HSE aspect at site level
- For deviation of operational control implementation at site level
- Non-escalation to management on safety issue"