Summary
Bidfood Middle East is seeking a Front Office and Admin Coordinator for its Bahrain office. The role includes welcoming visitors, managing calls and correspondence, coordinating meeting rooms and appointments, and handling courier and document dispatch. The coordinator will also support data entry, filing, travel arrangements, events, and daily office operations while maintaining confidentiality. A diploma or bachelor’s degree in business administration or equivalent is preferred, along with 2–3 years of relevant experience and fluency in English; Arabic or another language is an advantage.
The posting
As published on bidfoodme.com. Pulled from the employer's site and shown as they wrote it.
Bidfood is one of the leading foodservice companies in Bahrain and the Middle East. Currently we are looking for Front Office & Admin Coordinator for our Bahrain Office.This role is essential to maintaining a welcoming and organized workplace.
The responsibilities involve managing front desk operations, supporting administrative activities, and acting as a reliable liaison for internal teams and visitors. It demands strong communication skills, professionalism, and high attention to detail in a dynamic and fast-paced setting.
Responsibilities:
- Welcome and assist all visitors, staff, and clients courteously and professionally.
- Manage front office operations, including phone calls, emails, and reception correspondence.
- Maintain meeting room schedules, book appointments, and coordinate availability.
- Handle courier and document dispatch/receipt services.
- Ensure reception and office common areas are organized and well-stocked.
- Perform administrative duties like data entry, document filing, and maintaining records.
- Assist with organizing travel arrangements, internal meetings, and company events.
- Coordinate effectively with various teams to support daily office operations.
- Maintain confidentiality and handle sensitive matters with discretion.
Qualifications:
- Diploma or bachelor’s in business administration or equivalent is preferred.
- 2–3 years’ experience in front office or admin support roles in a corporate environment.
- Fluent in English; Arabic or other language proficiency is a plus.
- MS Office Suite (Outlook, Word, Excel, PowerPoint).
- Knowledge of hospitality or customer service environments is an added advantage.