Summary
KEO International Consultants is seeking a Graduate Document Controller in Abu Dhabi. The posting describes administrative and operational support, including meeting scheduling, client and stakeholder coordination, recruitment support, data and proposal coordination, reporting, correspondence, and meeting minutes. It asks for at least 5 years of administrative experience and a high school diploma, with business studies preferred. The role is designated for UAE nationals.
The posting
As published on keo.com. Pulled from the employer's site and shown as they wrote it.
Overview
KEO is a creative enterprise, where innovation is a way of life. We are uniquely resourced with end-to-end services to take clients from inspiration – through conceptualization – to realization of planning, design or project delivery in the built and natural environments. For over 60 years we’ve led with vision, contributing to many of the world’s most ambitious projects, iconic places, remarkable experiences and prosperous communities.
As a highly integrated and agile AEP/PMCM firm, KEO is recognized by ENR as one of the Top 225 International Design Firms and one of the Top 20 International PM/CM Firms. We are also ranked by World Architecture as the 51st largest global architecture firm and the #1 Firm in the Middle East Region in their 2024 WA100 Survey.
We invite you to join us. Why?
When you join KEO, you’ll discover more than just a job – you’ll find a supportive environment that fosters your professional development through internal global mobility and career development and does so within a culture that supports company-wide health and well-being through on-demand counselling services and regular workplace clinics. You will be invited to celebrate community events such as sports days, fun-runs, in-house sports teams and beach clean ups. In addition to your competitive package and benefits you will have access to a suite of policies that include hybrid working arrangements, individual athletic sponsorship, study assistance sponsorship, employee referral rewards.
Responsibilities
We envisage success in this role to include:
- Assisting the line manager with operational issues.
- Scheduling meetings and team building sessions as required.
- Providing excellent Client service & maintaining relationships with Clients and various stakeholders at all levels.
- Assisting with recruitment, resources allocation and planning.
- Proactively act upon operational requirements, compliling and coordinating data for proposals and presentations.
- Attending to any correspondence and emails as required.
- Liaise with different departments to improve performance and work efficiency.
- Intelligence in processing data, & business development.
- Ability in reporting, preparing productivity / performance reports.
- Keeping daily activity records & diaries, meticulous MoMs, promptly executing on decision making.
- diligent follow up on the pending / ongoing tasks.
- Keep updated on industry trends and client marketplace, digital / social media savvy and out-of-the-box mindset.
Qualifications
To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience in administrative role partnered with a High school diploma with business studies as a preferred subject.
KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.
We envisage success in this role to include:
- Assisting the line manager with operational issues.
- Scheduling meetings and team building sessions as required.
- Providing excellent Client service & maintaining relationships with Clients and various stakeholders at all levels.
- Assisting with recruitment, resources allocation and planning.
- Proactively act upon operational requirements, compliling and coordinating data for proposals and presentations.
- Attending to any correspondence and emails as required.
- Liaise with different departments to improve performance and work efficiency.
- Intelligence in processing data, & business development.
- Ability in reporting, preparing productivity / performance reports.
- Keeping daily activity records & diaries, meticulous MoMs, promptly executing on decision making.
- diligent follow up on the pending / ongoing tasks.
- Keep updated on industry trends and client marketplace, digital / social media savvy and out-of-the-box mindset.
To be successful in this dynamic opportunity, we envision that your career journey to date will include a minimum of 5 years work experience in administrative role partnered with a High school diploma with business studies as a preferred subject.
KEO’s performance is founded upon integrity, results, innovation, safety and our people. We embrace diversity and recognise its’ contribution to client success wherever we work.
We are excited to hear how you can partner with our award-winning team and treat all expressions of interest confidentially.