Summary
Al Laith is seeking a Junior Commercial Administrator to support commercial activities for construction and scaffolding projects. The role includes preparing invoices and payment applications, tracking receivables, supporting project budgets and cost reporting, administering contract variations, and maintaining project records. The administrator also responds to customer enquiries, prepares quotations, coordinates orders and deliveries, and provides tender and document-control support. A relevant bachelor’s degree is required; NEC3 contract experience is useful.
The posting
As published on allaith.com. Pulled from the employer's site and shown as they wrote it.
Job Summary
The Junior Commercial Administrator will be responsible for managing and coordinating commercial activities related to construction/scaffolding projects, including contract administration, billing, invoicing, and reports.
The role holder will deal with incoming calls from customers in a timely, efficient and effective manner. This will be done by providing quotations, liaising with the internal departments to ensure equipment is available, processing orders, coordinating deliveries and collections.
This role is best suited for individuals who are passionate about delivering great customer service and someone who thrives within the administration & service environment.
Specific Duties & Responsibilities
Prepare and submit invoices to clients and ensure timely payment
Prepare financial auditing and financial reports and assist in monitoring project costs
Support Project Controls in managing project budgets and schedules
Revenue reconciliations and revenue reporting
Maintain accurate accounting records and documentation for projects
Respond to inquiries from business stakeholders in a timely and professional manner
Payment applications (collating and representing timesheet information, rates, expenses, fixed price items)
Contract variations and related quotes/notifications (NEC3 contract experience is useful)
Provide project controls with key metrics for dashboards/forecasts
Progress reports and client queries
Checking payment applications for accuracy
Maintaining well-ordered filing
Submitting payment applications and invoices input into commercial strategies/ reports where needed
Excel support e.g. checking, preparing and maintaining spreadsheets
Preparing and submitting staff details to clients and processing signed NonDisclosure Agreements (NDAs)
Document control
Occasionally tender support
Complete financial aspects of PQQs and ITTs
Month end Project progress evaluation and accrual calculations for all projects
Accounts receivable activities such as aging analysis, AR dashboard updating and payment chasing
General Duties and Responsibilities (Code of conduct) for all employees:
Coordination between teams, the customers and the service department.
Ensuring that the enquiries which come via the office landline, office emails or the web enquiry are addressed.
Sending quotations.
Coordinating the new account opening process.
Receipt and review of LPO’s, keeping track of the LPO’s.
Ensuring the time sheets are in before the invoice process.
Generating Invoices Daily/weekly/Monthly
Packing of invoices.
Qualifications and Experience:
Bachelor's degree in relevant discipline.
Competencies & Skills:
Attention to detail
Multitasking
Guest relations/ Customer relations
Discretion
Computer & tech savvy.
Team attitude
Self motivation