Summary
Muller & Phipps Middle East is hiring an Office Administrator in Dubai for fleet invoicing and administrative support. The role processes and verifies fleet invoices, coordinates with vendors to resolve discrepancies, maintains expense records, and tracks costs against budgets. It also prepares invoicing reports, liaises with Finance on payments and reconciliation, and supports documentation and filing. The role is designated for UAE nationals.
The posting
As published on mulphico.com. Pulled from the employer's site and shown as they wrote it.
Job Purpose
The Office Administrator – Fleet Invoicing is responsible for managing and processing all fleet-related invoices, ensuring accuracy, compliance, and timely submission.The role supports fleet operations bymaintainingrecords, coordinating with vendors, and ensuring efficient financial and administrative processes.
Key Responsibilities
Process and verify fleet-related invoices (fuel, maintenance, leasing, tolls, insurance, etc.)
Ensure all invoices areaccurate, properly approved, and aligned with contracts and service agreements
Coordinate with vendors and suppliers to resolve invoice discrepancies
Maintain up-to-date records of all fleet expenses and documentation
Track andmonitorfleet-related costs against budgets
Prepare periodic reports on fleet expenses and invoicing status
Liaise with Finance fortimelypayment processing and reconciliation
Support fleet operations with administrative tasks (documentation, scheduling, filing, etc.)
Ensure compliance with company policies and audit requirements
Maintain organized digital and physical filing systems
Support other departments and business units as required.