Summary
Al Abdulghani Motors is seeking an Office Executive to provide administrative, logistical, and coordination support to a Director and team in Doha. Responsibilities include managing calendars, meetings, and travel; preparing documents and reports; coordinating vendors, onboarding arrangements, and events; and maintaining office records. The role also handles internal and external queries and confidential information. Applicants should have a diploma or bachelor’s degree and 5 to 7 years of experience.
The posting
As published on aamotors.com. Pulled from the employer's site and shown as they wrote it.
We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.
Job Purpose
Provide comprehensive administrative, logistical, and coordination support to the Director and team, ensuring smooth office operations and efficient execution of the team’s initiatives. The role is responsible for managing daily office functions, supporting processes, coordinating communication, and maintaining accurate documentation.
Principal Accountabilities
- Administrative Support
- Manage the Director’s calendar, meetings, and travel.
- Prepare basic reports, documents, and meeting minutes.
- Handle confidential information with care.
- Office Management
- Ensure the office is organized, clean, and well-supplied.
- Coordinate with vendors and service providers.
- Manage office equipment and support simple IT coordination.
- Team Support
- Assist with onboarding arrangements for new employees including IT requests for hardware and software.
- Support the team by coordinating any communication.
- Assist in planning the employee engagement activities and team-related events.
- Communication & Coordination
- Act as a contact point for internal and external queries.
- Help organize meetings, workshops, and company events.
- Share updates and information across departments when needed.
- Records & Documentation
- Maintain files, databases, and office documents.
- Prepare routine reports and updates for the Director.
- Ensure proper documentation and compliance with internal processes.
Required Qualifications
Education - Diploma/Bachelor's
Specialization - NA
Knowledge - Soft Skills
Professional and Technical Certifications -NA
Years of experience - 5 to 7 years
We are committed to fair and equitable employment practices. All qualified applicants will be considered for employment without discrimination.