Summary
Rejlers International Engineering Solutions is hiring a Project Administrator in Abu Dhabi to administer project documentation and support bids. The role manages document workflows, distribution, status reporting, quality checks, handover preparation and project records, primarily using WRENCH and other client systems. Applicants need a bachelor’s degree, 5–8 years of experience, prior work with ADNOC group companies, UAE work experience, and fluency in Arabic and English. Candidates must meet UAE visa requirements; applications with a CV and salary expectation are due by 31 October 2026.
The posting
As published on rejlers.com. Pulled from the employer's site and shown as they wrote it.
Rejlers International Engineering Solutions is a trusted provider of high-quality engineering and project services. We have been present in Abu Dhabi, UAE, for over 15 years.
Operating from our regional headquarters in Abu Dhabi City and with an own office in Navi Mumbai, India, we support a wide range of operations across the region. Specializing in the Oil & Gas, Refining, Petrochemical, Chemical, and Renewable Energy industries, as well as Industrial Infrastructure such as Buildings and Structures, Power Distribution, and Telecommunications, we serve clients throughout the UAE and the Arabian Gulf.
Our strong track record in Industrial Digitization and AI solutions reflects our commitment to innovation and excellence. With a parent company boasting more than 80 years of engineering expertise, we are proud to bring Nordic engineering heritage to the region blending cutting-edge technology with a longstanding tradition of quality and reliability.
We are now looking for Project Admin to execute projects and support bids in Abu Dhabi, UAE.
Reports To
The Project Admin reports to Manager of Projects.
Job Overview
The Project Admin is responsible for administration of document control requirements through the document management system which is mainly WRENCH along with other systems as instructed by the client. The desired candidate should be able to single-handedly manage assignments normally involving a major project or several smaller or less complex projects. These projects by nature of their complexity and difficulty require the fully competent application of conventional knowledge in ADNOC projects as well as in WRENCH platform.
Hunger for learning and sharing new ideas will be the cornerstone of your success. We also value people for whom safety is part of their professional skills.
Responsibilities and Duties
Administration of documentation requirements
Administration of project data, such as customer document numbers or document ownership
Document management systems expert and administrative role
Documentation status follow-up and reporting
Document distribution
Document quality checks
Preparations for document handover
Supporting document commenting and statuses
Documentation-related change management
Coordination of access rights and user profiles
Develop and maintain the Document Management System (EDMS)
Preparation of Transmittal, Letters, MOM and sending to Company
Updating of all logs (Transmittal Letter, MOM, NCR, TQ, etc. (Incoming & Outgoing))
Pending Document/Drawing List Updating and sending to Company and Project Teams
Manage & review all workflows of documents in EDMS
Ensure all drawings/documentation are correctly identified, distributed, and filed/stored
Ensure that the latest revision of documents are circulated to the Project Team
Project Startup & Set-up Projects folders and facilitate the Project communication process
Preparation of Project Templates
Ensuring the use of standardized forms and templates
Produce internal and external (Clients and Suppliers) over-due reports
Preparing different formats, indexes, and file labels, designing cover pages, CD/DVD writing
General document control activities such as photocopying, scanning, analysis of supplier's documents compliance with Project standards regarding numbering, and all other aspects related to document quality
Qualifications
Bachelor’s Degree with a minimum of 5 -8 years of experience
Must have Worked with the ADNOC group of Companies
Must have work experience in UAE
Working experience with reputed Engineering Consultants is an advantage
Excellent interpersonal and communication skills
Fluent in the Arabic & English language
Shares the company values of teamwork, transparency, honesty, and equality
Team player, hardworking, problem solver, and have a can-do attitude
Meets UAE visa requirements
Our work is guided by our vision: Home of the learning minds. We believe in continuous learning and development. We want to succeed both as individuals and as a company through a common goal: success through continuous learning.
Do you want to join us?
Please apply at once as we proceed with suitable candidates as soon as possible. Submit your application, CV, and salary expectation latest by 31st October 2026.