Summary
Kuwait Technical College is hiring a Senior Administrative Coordinator for the Office of the Vice President and Assistant Vice President for Finance & Administration. The role manages the front desk, welcomes and directs visitors, coordinates meeting rooms and communications, and provides scheduling, documentation, and meeting follow-up support. Applicants should have 6–8 years of administrative or office coordination experience; a relevant bachelor’s degree is preferred. The full-time, on-site position is based in Abu Halifa, Kuwait, and requires fluency in English and Arabic.
The posting
As published on ktech.edu.kw. Pulled from the employer's site and shown as they wrote it.
Position Summary
The Administrative Coordinator serves as the primary point of contact for the Office of the Vice President and Assistant Vice President (AVP) Finance & Administration. Stationed at the front desk of the administrative offices, the role is responsible for managing daily office operations, receiving and directing visitors, and coordinating communications across departments under the Finance & Administration sector. The position requires a professional demeanor, strong organizational skills, and the ability to manage multiple priorities while maintaining confidentiality and a welcoming office environment.
Front Desk and Visitor Management
Serve as the first point of contact for visitors, staff, and external guests entering the administrative offices.
- Greet and assist visitors in a professional manner, ensuring they are properly logged, directed, or escorted to their meetings.
- Manage access to the administrative offices, ensuring adherence to institutional security and visitor policies.
- Coordinate meeting room bookings, ensure availability, and prepare spaces for appointments and discussions.
- Maintain a tidy, organized, and professional front desk and reception area at all times.
Administrative Support
Provide administrative and logistical support to the VP and AVP, including scheduling, document preparation, and follow-up on assigned tasks.
- Prepare and process correspondence, reports, memos, and circulars as required.
- Coordinate logistics for meetings, high-level visits, and official functions.
- Maintain an organized filing and documentation system for the VP’s office, both in physical and electronic formats.
- Draft meeting minutes, circulate action items, and monitor completion of assigned deliverables.
- Support the tracking and coordination of departmental submissions for review and approval.
Coordination and Communication
Serve as the communication link between the VP’s office and departments under the Finance & Administration sector
- Handle general inquiries and direct them appropriately to relevant departments or staff.
- Ensure professional and timely communication across all levels of the institution.
- Coordinate with other administrative offices and units to support operational efficiency and smooth information flow.
Required Qualifications
Bachelor’s degree in Business Administration, Management, or a related field preferred.
- Minimum of 6–8 years of administrative or office coordination experience, ideally within a higher education or corporate environment.
- Excellent interpersonal and customer service skills with professional appearance and demeanor.
- Strong organizational and multitasking abilities with keen attention to detail.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Fluency in English and Arabic.
Work Conditions
This is a full-time, on-site role based at the front desk of the administrative offices.
- The position requires continuous presence during working hours to receive visitors and manage office access.
- May occasionally involve extended hours during official events, meetings, or institutional functions.