Summary
GINCO Contracting is seeking an Accountant – Accounts Payable for its UAE operations. The role verifies and processes supplier and contractor invoices, reconciles vendor statements, prepares payment proposals, and maintains vendor records. It also supports UAE VAT compliance and month-end accruals, while coordinating with site, procurement, and vendor teams to resolve invoice issues. Applicants need a B.Com or M.Com in Commerce or Accounting and at least three years of accounts payable experience in the UAE construction or contracting sector.
The posting
As published on gccginco.ae. Pulled from the employer's site and shown as they wrote it.
Job Description
1. JOB PURPOSE
The Accountant – Accounts Payable oversees the accurate verification, 3-way matching, ERP processing, and reconciliation of all supplier and trade contractor invoices. The role ensures timely settlements, resolves billing discrepancies, and maintains strict UAE VAT statutory compliance.
2. KEY RESPONSIBILITIES & DAY-TO-DAY ACCOUNTABILITIES
• 3-Way Invoice Matching: Verify all supplier and vendor invoices against approved Purchase Orders (PO), site Delivery Notes (DN), and Material Receiving Vouchers (MRV) in the ERP.
• Subcontractor Certificate Processing: Audit and record approved monthly subcontractor payment certificates, validating retentions, advance amortization, and debit back-charges.
• Vendor Statement Reconciliation: Perform monthly reconciliations between vendor statements and ERP accounts payable sub-ledgers, resolving outstanding disputes.
• Payment Proposal Preparation: Prepare weekly payment proposal runs (bank transfers and checks) based on approved project cash flow schedules and vendor credit terms.
• UAE VAT Compliance: Inspect tax invoices for full compliance with UAE Federal Tax Authority (FTA) regulations (valid TRN, proper taxable values, and VAT breakdown).
• Vendor Master Maintenance: Assist in maintaining verified vendor master records, including trade licenses, VAT certificates, and verified bank details.
• Query Management & Communication: Liaise with project site storekeepers, procurement engineers, and vendor representatives to address invoice hold-ups and delivery variances.
• Month-End Closing & Accruals: Prepare month-end AP accrual schedules for delivered unbilled materials and uncertified site works to support timely financial closings.
3. MINIMUM QUALIFICATIONS & EXPERIENCE
• Required Qualification: Bachelor’s Degree in Commerce (B.Com) or Master’s Degree in Commerce (M.Com) / Accounting
• Required Experience: Minimum 3 years of hands-on accounts payable experience in the UAE construction / contracting sector