Summary
AD Ports Group is seeking an Administration Officer to support its diving operations with office administration and coordination. The role includes managing schedules, arranging staff travel, coordinating meetings and site access, maintaining records, and preparing reports and meeting minutes. Applicants should have a diploma or bachelor’s degree in business administration or a related field, 3–5 years of administrative or coordination experience, and strong organizational and communication skills. Proficiency in Microsoft Office and excellent English are required; Arabic is an advantage. The role is located in Abu Dhabi, United Arab Emirates.
The posting
As published on adportsgroup.com. Pulled from the employer's site and shown as they wrote it.
To provide comprehensive administrative and coordination support to diving operations, ensuring efficient office management, seamless scheduling, and effective communication with internal and external stakeholders.
Responsibilities
Core Responsibilities:
• Coordinate and manage diving schedules, ensuring optimal planning and avoidance of conflicts.
• Arrange logistics including travel bookings (flights, accommodation, transportation) and related services for operational staff.
• Serve as a primary point of contact for diving employees, handling inquiries and providing timely support.
• Manage general office administration, including filing, documentation, and maintaining records.
• Prepare reports, presentations, and meeting minutes as required.
• Coordinate meetings, including scheduling, agenda preparation, and logistical arrangements.
• Handle incoming calls and correspondence, directing them to the appropriate stakeholders.
• Support site access processes, including coordination of gate passes and inductions.
• Maintain office supplies and ensure availability of administrative resources.
• Receive and assist visitors professionally, ensuring a positive and welcoming experience.
People Management Responsibilities:
• N/A
Strategic Responsibilities:
• Support continuous improvement of administrative processes and operational efficiency within the division.
Qualifications
SECTION III: KNOWLEDGE & SKILLS
Educational and Technical Qualifications:
Diploma or bachelor’s degree in business administration or a related field preferred
Proficiency in Microsoft Office applications (Word, Excel, PowerPoint)
Language Skills:
Excellent command of English (written and verbal)
Arabic is an added advantage
Years of Experience:
Minimum 3–5 years of experience in an administrative or coordination role
Nature of Experience:
Strong organizational and multitasking abilities
High level of attention to detail and accuracy
Experience in scheduling, logistics coordination, and administrative support
Ability to handle changing priorities and work under pressure
Strong communication and interpersonal skills
Ability to manage data, documentation, and reporting efficiently
Knowledge of office procedures and administrative best practices