Summary
Darkstone Arabia is seeking an administrative and document control specialist to maintain project documents and material records in its Material Management System (MMS). The role includes tracking and archiving documents, updating material receipts and issues, checking delivery documentation, and preparing material status reports and registers. The specialist will coordinate with procurement, warehouse, and site teams and support audits. Applicants need a diploma or bachelor’s degree in a related field, 2–4 years of relevant experience, and proficiency in Microsoft Office, particularly Excel.
The posting
As published on darkstone.com.sa. Pulled from the employer's site and shown as they wrote it.
Job Summary
Provide administrative and document control support while maintaining material management system (MMS) records, ensuring accurate documentation, traceability, and timely processing of project materials.
Key Responsibilities
- Manage incoming and outgoing correspondence, documents, and material records.
- Register, track, distribute, and archive documents in accordance with project procedures.
- Update the Material Management System (MMS) with material receipts, issues, transfers, and stock balances.
- Maintain Material Receiving Reports (MRRs), Material Issue Vouchers (MIVs), delivery notes, and related records.
- Verify documentation accompanying material deliveries, including purchase orders, packing lists, and inspection records.
- Coordinate with procurement, warehouse, site teams, and document control personnel.
- Prepare material status reports, inventory summaries, and document registers.
- Maintain electronic and hard-copy filing systems and ensure document traceability.
- Support audits and ensure compliance with company and project documentation procedures.
Qualifications and Experience
Diploma or bachelor’s degree in business administration, logistics, information management, or a related field; 2–4 years of relevant experience; proficiency in Microsoft Office, particularly Excel; MMS, ERP, or document management system experience preferred; strong attention to detail and organization.