Summary
Ahlia University is seeking a full-time Administrative Services Officer to supervise daily administrative services operations, including logistics, maintenance, security, safety, and support staff. The role coordinates facilities-related work with other departments, supports purchasing and event arrangements, and prepares routine reports. Applicants need a relevant diploma and experience in building maintenance and facilities management, including HVAC and MEP. Strong English and Arabic writing and reading skills are required; Microsoft Office and AutoCAD experience is preferred.
The posting
As published on ahlia.edu.bh. Pulled from the employer's site and shown as they wrote it.
Full-time Administrative Services Officer
Job Responsibilities
- Supervise admin services section daily operations (logistics, maintenance, security, and safety
- review job rosters for staff and overtime.
- Liaise with other departments to ease any kind of staff office shifting process.
- Propose enhancements to work operation.
- Writing routine reports English language
- Follow up with purchasing department for purchase order
- Supervise support staff duties, responsibilities and daily operation.
- Support all departments in relation to activities agreements & logistics.
- Coordinate with other Admin services sections for facilities management.
Qualifications, Skills, Abilities
- Minimum diploma in administrative specialization or diploma /any machinal electrical & plumbing specialization & five years’ experience.
- Experience in managing building maintenance such as HVAC, fire fighters and MEP
- Four years’ experience in back-office operations & facilities management.
- Must be physically fit.
- Ability to work effectively as a member of a team with good communication skills, time management skills, stress management skills, effective verbal and listening skills, problem solving skills.
- Ability to work overtime, including nights and weekends, and a willingness to be accessible off hours in case of emergency.
- very good in English & Arabic writing & reading skills specially writing routine reports plus using Microsoft office and AutoCAD preferred.
- Follow up external mission related to clearing of transactions and paperwork with government or private organizations.
- Commit to any necessary arrangements of occasions & activities such as
- conferences, seminars, and workshops inside or outside the university.
- Review and enhance periodical reports in relation to all directorate sections
- On call for any emergency related to the directorate.
Apply