Summary
Batterjee Medical College is seeking an Admissions and Registration Officer in Madinah, Saudi Arabia. The role supports applicants and students with admissions, registration, financial aid documentation, student ID cards, records, and official documents, while maintaining accurate and secure records. Applicants should have a bachelor’s degree in Administration, Education, or a related field, 1–3 years of relevant experience, knowledge of SIS systems and Microsoft Office, and fluency in Arabic and English.
The posting
As published on bmc.edu.sa. Pulled from the employer's site and shown as they wrote it.
We are seeking a detail-oriented and service-driven Admission & Registration Officer to support student admissions, registration processes, and records management. This role plays a key part in ensuring a smooth and efficient experience for applicants and enrolled students while maintaining compliance with institutional policies.
Key Responsibilities
1. Admission Processing & Applicant Support
- Guide applicants (walk-in, phone, online) through the admissions process
- Review applications and ensure completeness
- Communicate acceptance decisions and follow up on missing documents
- Track payments, contracts, and required forms
- Prepare acceptance letters and official communications
- Update applicant status in the Student Information System (SIS)
2. Financial Aid Coordination
- Handle documentation for financial aid programs (e.g., Daeem, Tamooh, Tamkeen, Forsan)
- Prepare contracts, promissory notes, and agreements
- Maintain accurate records in SIS and internal systems
- Coordinate with Legal Affairs for contract validation
3. Student ID Card Management
- Verify eligibility and issue student ID cards
- Manage reprints and maintain issuance logs
4. File & Document Management
- Organize and maintain student records
- Track missing and submitted documents
- Ensure secure storage and easy retrieval of files
5. Student Services & Technical Support
- Respond to student inquiries (SIS, email, Blackboard access)
- Process withdrawals, reactivations, and major changes
- Issue official documents (transcripts, letters, study plans)
- Support students during registration periods
Requirements
- Bachelor’s degree in Administration, Education, or related field
- 1–3 years of experience in admissions, registration, or student services
- Strong knowledge of SIS systems and Microsoft Office
- Excellent communication and customer service skills
- Fluent in Arabic and English
Core Competencies
- Customer Service Orientation
- Attention to Detail
- Organization & Time Management
- Problem-Solving
- Confidentiality & Professional Ethics
- Initiative & Accountability