Summary
Siemens Energy is hiring an Executive Assistant in Dubai to provide administrative and operational support to its team. Duties include managing calendars across time zones, arranging international travel, coordinating meetings and events, and maintaining data for the global LoA approval process in Salesforce. The role also supports onboarding, team communications, expenses, invoices, presentations, and reports. Applicants should have significant administrative or executive support experience and proficiency with Microsoft 365.
The posting
As published on siemens-energy.com. Pulled from the employer's site and shown as they wrote it.
A Snapshot of Your Day
Provide administrative and operational support to the team through effective calendar management, travel planning, meeting coordination, event organization, and day-to-day administrative support across global locations.
How You’ll Make an Impact
- Arrange domestic and international travel, including flights, hotels, transportation, and travel itineraries.
- Demonstrate a strong understanding of global locations, time zone differences, and regional holidays to support efficient scheduling, particularly across Europe, the Middle East, and Asia.
- Support the global LoA approval process by coordinating meetings, taking meeting of minutes, and maintaining related data in Salesforce.
- Manage calendars and coordinate meetings across multiple time zones.
- Organize team events, offsites, workshops, and team-building activities.
- Coordinate meeting logistics, including room reservations, virtual meetings, and meeting materials.
- Serve as a key point of contact for administrative and operational support within the team.
- Support onboarding activities and team communications.
- Process expenses, invoices, and other administrative tasks.
- Prepare presentations, reports as requested by management.
What You Bring
- Significant experience in administrative, team assistant, or executive support roles.
- Strong experience coordinating international travel and managing complex itineraries.
- Excellent calendar management and scheduling skills.
- Good knowledge of global geography and time zone management, particularly across Europe, the Middle East, and Asia.
- Strong organizational, communication, and multitasking abilities.
- Proficiency in Microsoft 365 applications, including Outlook, Teams, Word, Excel, and PowerPoint.
- Proactive, detail-oriented, and able to work effectively in a fast-paced environment.
About the Team
Our Transformation of Industry division is decarbonizing the industrial sector. Increasing electrification and efficiency are key and demand for green H2 and derivative fuels will rise. We enable decarbonization of the industrial sector and the transition to sustainable processes, building on a strong industrial customer base, a global network, diverse technologies, and integrated execution capabilities.
Who is Siemens Energy?
At Siemens Energy, we are more than just an energy technology company. With ~100,000 dedicated employees in more than 90 countries, we develop the energy systems of the future, ensuring that the growing energy demand of the global community is met reliably and sustainably. The technologies created in our research departments and factories drive the energy transition and provide the base for one sixth of the world's electricity generation.
Our global team is committed to making sustainable, reliable, and affordable energy a reality by pushing the boundaries of what is possible. We uphold a 150-year legacy of innovation that encourages our search for people who will support our focus on decarbonization, new technologies, and energy transformation.
Find out how you can make a difference at Siemens Energy: https://www.siemens-energy.com/employeevideo
Our Commitment to Diversity
Lucky for us, we are not all the same. Through diversity we generate power. We run on inclusion and our combined creative energy is fueled by over 130 nationalities. Siemens Energy celebrates character – no matter what ethnic background, gender, age, religion, identity, or disability. We energize society, all of society, and we do not discriminate based on our differences.
Rewards/Benefits
- Opportunity to work on challenging projects in an exciting environment
- Opportunity for remote/flexible work
- Professional support and strong collaboration with colleagues around the world
- Professional development opportunities within the company
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