Summary
Emirates Group is hiring an Executive Secretary for its Corporate Communications, Marketing and Brand team in Dubai. The role manages department administration and provides confidential secretarial support, including coordinating the department head’s schedule, preparing meeting information, handling correspondence and calls, and overseeing attendance and overtime records. Applicants need at least four years of administrative experience, 12 years of schooling or equivalent, MS Office competency, and fluency in spoken and written English. The posting mentions an attractive tax-free salary but does not state an amount.
The posting
As published on theemiratesgroup.com. Pulled from the employer's site and shown as they wrote it.
Job Purpose
Our Corporate Communications, Marketing and Brand team is responsible for conveying the essence of Emirates Group. Our team is pivotal in representing the attitudes, beliefs and goals of our organisation across the globe, both internally and with our customers alike!
The Executive Secretary will control and manage the administration of the Department in addition to providing confidential secretarial/administrative services.
In this role, you will:
- Monitor the daily schedule of the Department Head/Manager and furnish required information/documentation for meetings/appointments, by co-ordinating with sources and outside the Department.
- Provide secretarial services to the Department Head/Manager by attending to routine administrative paper work.
- Screen incoming mails and telephone calls, action responses, re-direct correspondence and collate to the appropriate person obtaining additional information where necessary.
- Supervise the Department's attendance records, overtime claims and verify such claims where necessary and ensure that overtime claims are processed and forwarded to salary Admin. Department for payment.
- Be fully conversant with the activities of the organisation in order to liaise effectively with senior executives and external contacts on behalf of the Departmental Head/Manager.
Qualification
In order to be successful in this role, you must meet the below requirements:
- At least 4 years experience in an administrative capacity in a medium or large size company with administrative skills.
- 12 years schooling or equivalent.
- Must be fully competent in MS Office applications.
- Fluency in spoken and written English, pleasant telephone etiquettes and the ability to prioritise work.
At Emirates, we're committed to providing our employees with opportunities to grow and develop in their careers. So if you're looking for a challenging and rewarding opportunity, apply today and join our team.
Salary & benefits
Join us in Dubai and enjoy an attractive tax-free salary and travel benefits that are exclusive to our industry, including discounts on flights and hotel stays around the world. Find out what it's like to live and work in our fast-paced, cosmopolitan home city in the Dubai Lifestyle section of our website www.emirates.com/careers