Summary
Taaleem is seeking a Personal Assistant to the Senior Leadership Team to support the Principal and the smooth running of a school. Duties include welcoming and registering visitors, responding to enquiries, handling administrative tasks and supporting school events and emergency procedures. The role involves daily coordination with teachers, departments, parents and the management team. Applicants should have at least two years of relevant experience, strong written and spoken English, and experience with Microsoft Office; successful applicants will undergo background checks, including police checks.
The posting
As published on taaleem.ae. Pulled from the employer's site and shown as they wrote it.
Job Description
Taaleem is committed to safeguarding and promoting the welfare of children. At Taaleem, we hold ourselves to a high standard of effective practices in relation to child protection and we are committed to safeguarding and promoting the welfare of children. We expect all staff to share this commitment. Successful applicants will be subject to various background checks including, receipt of high quality references, proof of relevant qualifications, identification and police checks, including overseas checks.
Job Purpose:
- Present a professional impression to parents, guests and customers.
- Being the first point of contact within the school as required.
- Assist with all queries knowledgeably, efficiently and courteously and support the Principal from an administrative perspective to support the smooth running of the school.
Key Relationships (Internal and External):
All School Departments
Key Accountabilities:
- Welcome visitors to the school and register them, following student protection procedures.
- Respond to telephone/email enquiries from parents and public.
- Use Microsoft packages, particularly Word and Excel, to help support the school’s administrative team.
- Assist with all administrative duties such as photocopying, filing, calendar scheduling etc.
- Understand data protection and confidentiality.
- Create and distribute the school’s daily briefing.
- Work to deadlines in a calm and confident manner when under pressure.
- Assist with school events such as Parent Open Days and School Performances.
- Carry out any such task as shall be deemed necessary to the smooth running of the school.
- Handle emergency procedures – fire drills, lockdown etc.
- Assist Principal with administration.
- All desk duties including calling parents for absentees and also writing to parents for day-to-day enquiries.
- Liaise with teachers, SLT, administration team, Admissions, facilities and general management on a daily basis.
Skills Description
Education: Good general education appropriate to the post
Experience: A minimum of 2 years working in a similar field
Competencies:
- Excellent command of the English language, both written and verbal
- Excellent telephone manner
- Experienced in Microsoft Office
- Good-natured
- Well-groomed and courteous
- Understanding of general reception tasks with excellent customer facing skills
- A multi-tasker able to support the Management Team with administration.
- Ability to build personal relationships.
Attributes:
- Enthusiastic
- Well Presented
- Flexible
- Highly Organised
- Confident
- Approachable