Summary
Baker Hughes is hiring a Senior Department Administrator to support Project Managers during service project execution in Doha, Qatar. The role covers project records and reports, ERP and order coordination, material follow-up, invoicing documentation, and communication with internal teams. Applicants need a bachelor’s degree, or a high school diploma/GED with at least five years of relevant Services experience, and fluent written and spoken English. Microsoft Office proficiency, particularly Excel, is required; Oracle ERP experience is preferred.
The posting
As published on bakerhughes.com. Pulled from the employer's site and shown as they wrote it.
Join Our Project Management Team
As a Department Administrator Senior Project Manager Support, you will provide administrative and operational support to Project Managers throughout the execution of service projects. You will coordinate project documentation, order and material activities, ERP transactions, reporting, and invoicing support to help ensure projects are executed efficiently and on time.
Partner with the best
As a Department Administrator Senior project manager s
upport, you will be responsible for:
- Providing day-to-day administrative and operational support throughout the project lifecycle.
- Maintaining accurate project documentation, records, reports, schedules, trackers, and correspondence.
- Updating project data and maintaining accurate information in applicable systems.
- Supporting order management and ERP activities, including order follow-up, material status, documentation, and transaction coordination.
- Coordinating with Planning, Materials, Logistics, Engineering, Sourcing, Finance, and other internal functions to support project execution.
- Supporting invoicing activities by collecting required documentation and processing invoice requests.
- Preparing routine project and customer status reports under the guidance of the Project Manager.
- Identifying and escalating documentation, material, order, or process discrepancies that could impact project execution.
- Supporting compliance with established project processes, procedures, contractual requirements, and documentation standards.
Fuel your passion
To be successful in this role you will:
- Have a Bachelor's degree from an accredited university, or a High School Diploma/GED with at least 5 years of relevant Services experience.
- Be fluent in English, both written and verbal.
- Demonstrate strong administrative, organizational, coordination, and follow-up skills.
- Have the ability to manage multiple priorities, tasks, and documentation requirements simultaneously.
- Show strong attention to detail and accuracy in maintaining project records and data.
- Have effective communication skills and the ability to collaborate across functions and stakeholders.
- Be proficient in Microsoft Office applications, particularly Excel.
- Have experience working with Oracle ERP systems (preferred).
- Proactive and structured approach with strong follow-through.
- Ability to independently manage assigned administrative and coordination activities.
- Ability to identify discrepancies and coordinate actions toward resolution.
- Customer-focused and collaborative mindset.
- Willingness to learn project management processes and develop broader project coordination capabilities.
Work in a way that works for you
We recognize that everyone is different and that the way in which people want to work and deliver at their best is different for everyone too. In this role, we can offer flexible working arrangements aligned with business and customer requirements, while supporting collaboration and professional development.
Working with us
Our people are at the heart of what we do at Baker Hughes. We know we are better when all our employees are developed, engaged, and able to bring their whole authentic selves to work. We invest in the health and wellbeing of our workforce, train and reward talent, and develop leaders at all levels to bring out the best in each other.
Working for you
Our inventions have revolutionized energy for over a century. To continue shaping the future of energy, we know we must push the boundaries today. We prioritize rewarding those who embrace change with a package that reflects how much we value their contribution. Join us, and you can expect:
- Contemporary work-life balance policies and wellbeing activities.
- Comprehensive private medical care options.
- Safety net of life insurance and disability programs.
- Tailored financial programs.
- Additional elected or voluntary benefits.
The Baker Hughes internal title for this role is: Dept Administrator Sr