Summary
Vanderlande is hiring a site-based Site Administrator in Riyadh, Saudi Arabia, to support its Project Execution Team. The role manages gate passes and access records, checks site inductions and documentation, coordinates supplies and deliveries, and provides clerical support to site management. Applicants need a diploma, bachelor's degree, or equivalent in business administration or a similar field, and at least three years of administrative experience in a site environment. English and Arabic communication skills, proficiency in MS Office, familiarity with access control and construction safety, and a valid KSA driving license are required.
The posting
As published on vanderlande.com. Pulled from the employer's site and shown as they wrote it.
Together, We Make the Difference
We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
Be a part of the Project Execution Team as a Site Administrator (Site-based)in Riyadh, KSA.
What are my responsibilities?
- Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
- Ensure all individuals entering the site have the required safety inductions and documentation.
- Liaise with security to enforce access control procedures.
- Maintain up-to-date records of gate passes and access logs.
- Manage office supplies, PPE, and other site consumables in coordination with different departments.
- Provide general clerical support to the site management team.
- Support in organizing site meetings, preparing minutes, and following up on action items.
- Serve as a point of contact between the Site and different teams for administrative matters.
- Assist with scheduling deliveries and coordinating with various stakeholders.
What do I need to qualify for the role?
- Diploma or bachelor's degree or equivalent in business administration or a similar field.
- Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
- Strong organizational and communication skills.
- Proficient in MS Office (Word, Excel, Outlook).
- Familiarity with access control and construction safety practices.
- Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
- Strong attention to detail and accuracy.
- Able to accommodate a flexible work schedule.
- Independent thinking, problem-solving skills, discretion, and integrity are required.
- Self-starter who can work independently.
- Good communication skills in English and Arabic.
- A valid KSA driving license.