Summary
LINKVIVA is hiring a freelance Experience Coordinator in Dubai to support the planning and delivery of live event experiences. The role includes coordinating talent and partners, managing schedules and run-of-shows, tracking contracts and deliverables, and supporting rehearsals and on-site event delivery. Applicants need at least 2 years of relevant coordination experience, fluent English, and a related bachelor’s degree; Arabic is a plus. Applicants must be based in the UAE with full working rights.
The posting
As published on linkviva.com. Pulled from the employer's site and shown as they wrote it.
*THIS IS A FREELANCE ROLE*
About Us
Founded in 2003, we’ve built a legacy of unforgettable experiences across the Middle East. From flagship public events to large-scale activations, our work blends logistical excellence with creative ambition to shape moments that matter.
We are LINKVIVA — creators of experiences that live beyond the day.
Our Energy (Values) – The 5Ps
👫 People – We rise by lifting others
🌈 Positivity – We see the light, even in chaos
🎯 Perfection – Not flawless. But fearless in chasing better
🧭 Pioneering – We break molds, not rules
❤️ Passion – We lead with fire in the belly
Why You Should Join Us
🎪 Shape the Experience: Play a key role in delivering live content and audience engagement across major events
🚀 Grow with the Bold: Collaborate with creative leaders and industry pioneers
🎤 Front Row Access: Work closely with talent, performers, and partners
🌍 Dynamic Environment: Be part of diverse, high-impact projects that bring ideas to life
About the Role
As an Experience Coordinator, you will support the planning, coordination, and execution of live event experiences.
Working closely with the Experience Manager, you will ensure all elements of the experience — from talent coordination to scheduling and on-site delivery — are aligned, organised, and executed to the highest standard.
This is a fast-paced, hands-on role where attention to detail, strong coordination skills, and the ability to manage multiple moving parts are key to success.
What You’ll Do
- Support the creation and management of experience schedules, content plans, and timelines
- Coordinate with talent, performers, speakers, and partners on logistics and requirements
- Liaise with internal teams (creative, production, operations) to align delivery
- Track contracts, technical requirements, and deliverables, ensuring deadlines are met
- Maintain and update experience plans, run-of-shows, and project trackers
- Support on-site delivery, including rehearsals, show flow, and talent coordination
- Conduct research on new talent, trends, and experience formats
- Assist with post-event reporting, feedback, and performance insights
About You
✔ Highly organised, with strong attention to detail and time management
✔ Fast-paced and proactive, able to manage shifting priorities
✔ A confident communicator with strong relationship management skills
✔ Calm and solutions-focused under pressure
✔ Passionate about live experiences, culture, and audience engagement
✔ Collaborative, with the ability to work across multiple teams
What You Need to Apply
✅ 2+ years of experience in events, experiential, or content coordination
✅ Proven ability to manage schedules, stakeholders, and workflows
✅ Understanding of live event delivery and production processes
✅ Fluent in English (spoken and written); Arabic is a plus
✅ Bachelor’s degree in Event Management, Media, Arts, or related field
✅ Strong proficiency in Microsoft Office, Google Suite, or project management tools
✅ Based in the UAE with full working rights
Your Application Will Stand Out If You
⭐ Experience working on large-scale events, activations, or brand experiences
⭐ Comfortable working flexible hours during live event periods
⭐ A proactive, hands-on mindset with a “no task too small” attitude